May 2024 Agenda Annual Town Council Meeting
CONINGSBY TOWN COUNCIL
Integrity, Objectivity, Accountability, Openness, Honesty, Leadership
Thursday 23rd May 2024 – Annual council meeting
You are hereby summoned to a meeting of the above Council which will be held at Coningsby Community Hall 7.30pm
Public and Press are welcome to attend.
Clerk@coningsbytowncouncil.gov.uk
Public forum Fifteen minutes are allocated if needed prior to official meeting; for members of the public to ask questions or make short statements to Council.
Clerk to Council Kathy Roberts
13 -05-2024
Meeting Agenda
1. To receive nominations for election of Chairman for the coming year, signing of declaration of acceptance of office – position as Chairman
2. To receive nominations for election of Vice Chairman for the coming year, sign declaration of acceptance of office as vice Chairman
3. To receive and accept apologies where valid reasons for absence have been given to the Town Clerk prior to the meeting.
4. To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation.
5. Notes previously circulated from April 25th, 2024, meeting – to resolve as correct record of meeting.
6. Reports from County Councillor & District Councillors if in attendance.
7. To decide on a date for an additional finance and HR meeting if required
8. Football Club / Council Sports field group meeting provisional 6th June 7pm at the Allan Barker meeting room.
9. Recommendations from Sports field group meeting on fees for consideration.
10. Youth Group – update from Cllr Bowen.
11. Finances - To consider and approve payments as listed record payments, May 2024 – list with Councillors. April 2024 bank reconciliation
12. Annual audit papers with Councillors –
2.1 The Annual Internal Audit Report is received and noted.
2.2 The Annual Governance Statement (Section 1) is considered, completed and approved.
2.3 The Accounting Statements (Section 2) are considered approved. The Chairman and Clerk of the meeting sign the Annual Governance Statement and the Chairman signs the Accounting Statements
The Clerk/ RFO sets the commencement date for the exercise of public rights
13. Planning applications and decisions – none at time of writing agenda.
14. Clerks report
1. Asset transfer – valuations are being done on the grounds.
2. Lease documents for Hall car park – with solicitors
3. Custodian Trustee documents – with solicitors
4. Land Registry – Comm Hall
No updates on the above items2,3,& 4 are all linked once we have one completed the others can be set in motion