2024-25 Minutes (Full Council)

February 2025 Minutes

Coningsby Town Council Meeting

February 27th at 7:30pm in Coningsby Community Hall

In attendance: With Councillor Mathew Mason as chair, Cllrs: Kevin Moorhouse, Ruth Sharples, Amanda Bowen, Paddy Donnellan, Tabby Bannister and Glyn Olive.

Clerk – Kathy Roberts

Deputy Clerk – Sarah-Louise Kulwicki

District Councillors James Knowles and Martin Foster

County Councillor Tom Ashton

Public forum - 6 members of public in attendance

A member of public brought up concerns with parking outside the Ginger Cow Coffee house on double yellow lines. The county council have investigated the parking and has found no issues. The member of public asked the council to consider asking the county council to re assess the situation. The chairman told the member of public that he will observe and report back to council.

No further comments

1. Welcome from Chairman.

The chairman welcomed all present.

2. To receive and accept apologies where valid reasons for absence have been given to the Town Clerk prior to the meeting.

Apologies received from Cllrs Waites, Walker and Firth.

Proposed, seconded and RESOLVED to accept the apologies for absence and reasons given.

3. To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation.

None.

4. To consider any applications for co-option if no election has been called by 19th February. – 2 registers of interest

Proposed, seconded and RESOLVED to take vote by paper valet.

Proposed, seconded and RESOLVED to co-opt Ray Evison onto the council.

5. Reports from County Councillor & District Councillors if in attendance.

Cllr Foster discussed budget setting at ELDC and proposals are to be decided next week. Cllr Foster also discussed unitary councils and what this might entail.

Cllr Ashton reported that LCC are proposing an increase of 2.99% on council tax. He also reported on local government re organisation and the proposal to abolish two tier local authority.

6. Notes previously circulated from 23rd January 2025 meeting – to resolve as correct record of meeting.

Proposed, seconded and RESOLVED to approve the notes from 27th January as minutes and signed by the chairman.

7. To elect and appoint a member of Council to the HR & Finance committee.

Proposed, seconded and RESOLVED to appoint Cllr Donnellan.

8. Finances - to approve future and retrospective payments and note income received by Council as listed for February 2025, details with Councillors including bank reconciliation for previous month.

Proposed, seconded and RESOLVED.

Coningsby Town Council
Listing of transactions dated between 01/02/2024 and 20/02/2025
Income
Voucher	Date	Supplier / customer	Net	VAT	Total
919	15/01/2025	HMRC	13,848.92	0.00	13,848.92
920	17/01/2025	UKSPF	12,499.50	0.00	12,499.50
936	20/01/2025	Silverlions Ukulele	72.00	0.00	72.00
937	20/01/2025	Billinghay Stags	90.00	0.00	90.00
938	20/01/2025	Billinghay Stags	120.00	0.00	120.00
939	29/01/2025	Chris Money	36.00	0.00	36.00
940	30/01/2025	Coningsby FC	90.00	0.00	90.00
941	30/01/2025	Coningsby FC	120.00	0.00	120.00
942	03/02/2025	A D Sports Coaching	60.00	0.00	60.00
943	21/01/2025	DIVSS Subs/ tuck shop income	240.80	0.00	240.80
944	03/02/2025	Burial - Private	600.00	0.00	600.00
		Total:	27,777.22	0.00	27,777.22
Expenses
Voucher	Date	Supplier / customer	Net	VAT	Total
914	27/02/2025	LALC	-32.00	-0.90	-32.90
915	27/02/2025	East Coast Access	-350.00	-70.00	-420.00
916	14/01/2025	Everflow	-38.01	0.00	-38.01
917	28/01/2025	sse swalec	-688.94	-34.45	-723.39
918	20/01/2025	Amazon	-46.05	-9.21	-55.26
921	27/02/2025	Broxap - Bench	-661.00	-132.20	-793.20
922	27/02/2025	Kathleen Rose Roberts	-39.99	0.00	-39.99
923	13/01/2025	Nest pensions	-364.00	0.00	-364.00
924	27/01/2025	LALC	-175.00	-35.00	-210.00
925	27/02/2025	Tudor Ground maintenance	-917.51	-183.50	-1,101.01
926	27/02/2025	Tudor Ground maintenance	-568.68	-113.74	-682.42
927	27/02/2025	Milday Properties Ltd	-350.00	-70.00	-420.00
928	27/02/2025	Smith construction LTD	-240.85	-48.17	-289.02
929	07/02/2025	EVOLVE	-4,050.00	-810.00	-4,860.00
930	27/02/2025	Safe & Sound	-370.00	-74.00	-444.00
931	27/02/2025	Broxap Bin	-303.00	-60.60	-363.60
932	27/02/2025	Coningsby Community Hall	-22.00	0.00	-22.00
933	07/02/2025	Kathleen Rose Roberts	-57.65	0.00	-57.65
934	14/02/2025	Everflow	-42.40	0.00	-42.40
935	27/02/2025	Goodwins	-76.94	-15.39	-92.33
945	03/02/2025	Ellgia Limited	-200.17	-40.04	-240.21
946	04/02/2025	Nest pensions	-182.00	0.00	-182.00
947	11/11/2024	CO-OP - DIVSS	-6.85	0.00	-6.85
948	18/11/2024	CO-OP - DIVSS	-8.00	0.00	-8.00
949	18/11/2024	Grafters - DIVSS	-50.49	0.00	-50.49
950	02/12/2024	CO-OP - DIVSS	-26.80	0.00	-26.80
951	02/12/2024	Grafters - DIVSS	-15.73	0.00	-15.73
952	02/12/2024	ASDA - DIVSS	-74.03	0.00	-74.03
953	27/02/2025	HMRC & Salaries	-6,411.95	0.00	-6,411.95
961	10/02/2025	Safe & Sound	-650.00	-130.00	-780.00
		Total:	17,020.04	1,827.20	18,847.24

9. Youth Club – update Cllr Bowen

Cllr Bowen told the council that she is pursuing funding offers from Lincs Police and platform housing. Hopefully to help towards the costs of equipment. She thanked the council on behalf of the youth club for having the flood lights on over the weekends.

10. Remembrance Day – to discuss details of the Service format for 2025

Proposed, seconded and RESOLVED to support the RBL suggestion for the church service to start earlier to enable the 2 minutes silence to be held at the war memorial.

11. Cemetery investigations – Update

Evolve reported that the worst-case scenario has been discovered over their monitoring period and the land is not suitable to use for a burial ground. The clerk was asked to get in touch with the landowner to report the findings also cancel any further work with evolve.

12. Planning applications and decisions –

a) Ref:S/035/00025/25 - 115 High Street – erection of detached Garage. Supported.

b) Ref: EC/035/00046/25 - Little Acorns –breach of planning drainage onto Council play area plus the erection of the lean to fence and roof, ELDC.

c) Ref: S/035/01934/24 – Proctors Farm, Tumby Moorside Road, Full planning.

d) Ref: S/035/00180/25 – The Villa, Hawthorn Hill – Supported.

e) Ref: S/035/00254/25 – 33. Dogdyke Road. Supported.

13. To approve the LCC grass cutting agreement – 2025 allowance = £3,088 for all verges

Proposed, seconded and RESOLVED.

14. To discuss the proposed closure of New York Primary School

Cllr Ashton told the council that he will keep the council updated on this as he written to the CEO of education to find out why and how they have made their decision.

15. To consider support for the Safety of Lithium-ion Batteries Campaign, Council do not have to actively do anything, maybe just put a few posters up! And have their name on a list of supporting groups.

Proposed, seconded and RESOLVED.

16. Clerks report

a. Asset transfer – update – Cllr Foster is assisting with chasing this. – To go to executive board meeting on 2nd April.

b. Lease for Hall car park, custodian Trustee docs, Land regs, name change with solicitors – no update at time of printing agenda. Cllr Mason and Moorhouse will visit the solicitor to get an update.

The meeting closed at 8:25pm

17. To resolve to move into closed session as required- Under the Public Bodies (admissions to meetings) Act 1960 and the Local Government Act 1972, ss 100 and 102

Proposed, seconded and RESOLVED.

a. Staffing update Clerk – The chairman reported that the contracts have been signed.

b. Staffing update – 5 applicants – dates for interviews for office assistant, postponed HR. The clerks were asked to remove the job advert, notify the current applicants that this is postponed until May.

c. Employee appraisals are completed. To be reviewed at March HR& F meeting.

Proposed, seconded and RESOLVED to ask a local contractor to carry out the sweeping of the MUGA temporarily until it can be stored on site.

Closed 8:40pm