2024-25 Minutes (Full Council)

March 2025 Minutes

Coningsby Town Council Meeting

March 27th at 7:30pm in Coningsby Community Hall

In attendance: With Councillor Mathew Mason as Chair, Cllrs: Kevin Moorhouse, Ruth Sharples, Amanda Bowen, Paddy Donnellan, Tabby Bannister, Chris Waites, Mary Walker and Glyn Olive.

Clerk – Kathy Roberts

Deputy Clerk – Sarah-Louise Kulwicki

District Councillor Martin Foster

County Councillor Tom Ashton

Public forum – 2 members of public in attendance

Nick Brown the Chairman of Tattershall with Thorpe Parish Council attended the Council meeting to thank the retiring clerk for all her support over the years. He has been on the Parish Council for 10 years and Kathy has always been there, he thanked her for her service.

Cllr Olive asked if the Council could get the CSW team out with the speed gun in Hawthorn Hill.

1. Welcome from Chairman.

The Chairman welcomed all present and gave a speech to the retiring Clerk for her service and dedication to the Council. She was presented with a retirement gift on behalf of the Council. The Clerk thanked the Council and gave her own speech to the Councillors.

2. To receive and accept apologies where valid reasons for absence have been given to the Town Clerk prior to the meeting.

Apologies received from Cllrs Evison and Firth.

Proposed, seconded and RESOLVED to accept the apologies for absence and reasons given.

3. To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation.

None.

4. Reports from County Councillor & District Councillors if in attendance.

Cllr Foster reported that he has worked closely with Kathy, and she has been a great team member, he thanked her personally.

He told the Council that the County elections will be on the 1st May as well as the elections for the Mayor of Lincolnshire.

Cllr Foster told the Council about his worries for the lack on representation for communities when local government restructure is carried out.

He has also put forward a proposal for the refurbishment of ELDC public toilets across the District to encourage town and parishes to take them on locally. Coningsby public facilities are the most expensive to maintain due to the amount of vandalism.

Cllr Ashton also told the council that he has worked with Kathy for the last 8 years and having a clerk like her has helped so much and made the works a little easier.

He has spoken with planning enforcement about the current complain for the quarry’s current workings and dust pollution. He has also made contact about the Briars on the footpath from Greenfield to Park Lane.

Cllr Olive asked if he could chase the overgrown Hedges on Wharf Lane to Pilgrim Square as the road signs are now no longer visible. He told Cllr Olive her will put in a request.

5. Notes previously circulated from 27th February 2025 meeting – to resolve as correct record of meeting.

Proposed, seconded and RESOLVED to approve the notes from 27th February as minutes and signed by the Chairman.

6. Notes from the HR and finance meeting 13th March - to resolve as correct record of meeting.

Proposed, seconded and RESOLVED to approve the notes from 13th March as minutes and signed by the Chairman.

7. Proposal for 2-year term for Committee Members - To run in line with Mayoral Term of office (May 2026 to May 2028) for continuity in budget review

Proposed, seconded and RESOLVED to approve a 2 year term of office for the HR and Finance Committee the current Committee will remain in place until 2026.

8. Finances - to approve future and retrospective payments and note income received by Council as listed for March 2025, details with Councillors including bank reconciliation for previous month.

Proposed, seconded and RESOLVED.

Coningsby Town Council
Listing of transactions dated between 01.03.2025 and 17.03.2025
Income:
Voucher	Date	Supplier / customer	Net	VAT	Total
978	12/03/2025	sumup	294.93	0.00	294.93
982	28/02/2025	Own account credit	661.00	0.00	661.00
985	04/03/2025	Co-op funeral services	2,300.00	0.00	2,300.00
988	20/02/2025	Leake's Masonry Ltd	120.00	0.00	120.00
1002	06/03/2025	Co-op funeral services	2,300.00	0.00	2,300.00
1003	10/03/2025	HJM Memorials	150.00	0.00	150.00
1006	10/02/2025	Silverlions Ukulele	96.00	0.00	96.00
1007	11/02/2025	RAF Coningsby	45.00	0.00	45.00
1008	18/02/2025	Angela Thorpe	48.00	0.00	48.00
1009	21/02/2025	James Beck	20.00	0.00	20.00
1010	25/02/2025	Coningsby FC	150.00	0.00	150.00
1011	28/02/2025	A D Sports Coaching	60.00	0.00	60.00
		Total:	6,244.93	0.00	6,244.93
Expenses:
Voucher	Date	Supplier / customer	Net	VAT	Total
962	02/03/2025	BT	-194.98	-38.99	-233.97
963	28/02/2025	the play inspection company	-450.00	-90.00	-540.00
964	01/03/2025	Lloyds Bank	-6.30	0.00	-6.30
965	17/02/2025	Smith construction LTD	-240.85	-48.17	-289.02
967	27/03/2025	Coningsby Community Hall	-24.00	0.00	-24.00
968	27/03/2025	United Methodist Church	-20.00	0.00	-20.00
969	23/02/2025	Amazon	-14.39	0.00	-14.39
970	27/03/2025	Coningsby Community Hall	-180.00	0.00	-180.00
971	24/02/2025	Amazon	-8.32	-0.67	-8.99
972	27/03/2025	Peter Hogarth	-54.19	-10.84	-65.03
973	28/02/2025	EVOLVE	-170.00	-34.00	-204.00
974	26/02/2025	Amazon	-3.15	0.00	-3.15
975	03/03/2025	Ellgia Limited	-149.79	-29.96	-179.75
976	04/03/2025	Nest pensions	-166.00	0.00	-166.00
977	24/02/2025	H.L. Hutchinson Ltd	-35.00	-7.00	-42.00
979	27/03/2025	Milday Properties Ltd	-350.00	-70.00	-420.00
980	27/03/2025	Tudor Ground Maintenance	-568.68	-113.74	-682.42
981	27/03/2025	Tudor Ground Maintenance	-917.51	-183.50	-1,101.01
983	27/03/2025	The Works	-45.00	0.00	-45.00
984	27/03/2025	Sprint Signs	-100.00	-20.00	-120.00
986	27/03/2025	DofE Award	-56.00	0.00	-56.00
987	03/03/2025	Amazon	-94.03	0.00	-94.03
989	28/02/2025	Lloyds Bank	-6.30	0.00	-6.30
990	06/03/2025	Everflow	-49.63	0.00	-49.63
991	27/03/2025	Goodwins	-34.15	-6.83	-40.98
992	27/03/2025	Sivill Service	-36.00	0.00	-36.00
993	27/03/2025	Coningsby Community Hall	-24.00	0.00	-24.00
994-1000	14/03/2025	Salaries all employees	-6,642.12	0.00	-6,642.12
1001	14/03/2025	HM Revenue and customs	-2,696.32	0.00	-2,696.32
1004	11/03/2025	ICO	-47.00	0.00	-47.00
1005	11/03/2025	Nest pensions	-182.00	0.00	-182.00
1013	17/03/2025	EE	-121.86	0.00	-121.86
		Total:	-13,687.57	-653.70	-14,341.27

9. Letter for consideration from Tattershall w Thorpe PC – burial ground

Proposed, seconded and RESOLVED for both parishes to work together to find land in or outside of catchment area but the current site suggested by Tattershall with Thorpe Parish Council the Council do not find suitable due to location.

10. Youth Club – update Cllr Bowen

Cllr Bowen reported that DofE is on track, set up and ready to commence for the exhibition.

11. To discuss the purchase of 2 additional reactive speed signs

Proposed, seconded and RESOLVED to purchase two new signs for Dogdyke Road and Hawthorn Hill.

Cllr Moorhouse voted against this proposal.

12. Planning applications and decisions

a) EC/035/00046/25 Little Acorns –breach of planning drainage onto Council play area plus the erection of the lean to fence and roof, ELDC – No updates.

b) S/035/00037/25 Little acorns – full planning given change of use to soft play area including erection of a mobile cabin on hard standing.

13. Clerks report

a. Asset transfer – update – Executive board meeting 2nd April

b. Lease for Hall car park, custodian Trustee docs, Land regs, name change with Solicitors – no update at time of printing agenda. The solicitor has agreed to set up a meeting early next week.

c. The Clerk told the Council that she is going to arrange a meeting with the Welby Group which two Councillors need to attend and the Village Hall Chairperson.

d. The Clerk told the Council that Coningsby Charities need a new member. This will be added to the next meeting agenda.

The meeting closed at 8:19pm

14. To resolve to move into closed session as required- Under the Public Bodies (admissions to meetings) Act 1960 and the Local Government Act 1972, ss 100 and 102

a) To decide on a quote for works on the Allan Barker

Proposed, seconded and RESOLVED to go with contactor B. (Ian Moore Contracting)

The meeting closed at 8:30pm