2024-25 Minutes (Full Council)

January 2025 Minutes

Coningsby Town Council Meeting

January 23rd at 7:30pm in Coningsby Community Hall

In attendance with Councillor Mathew Mason as chair, Cllrs: Kevin Moorhouse, Chris Waites, Ruth Sharples, Amanda Bowen, Paddy Donnellan, Tabby Bannister, Tracey Firth, Mary Walker and Glyn Olive.

Clerk – Kathy Roberts

Deputy Clerk – Sarah-Louise Kulwicki

District Councillors James Knowles and Martin Foster

Public forum 2 members of public in attendance – A huge thank you to the Council and in particular County Councillor Tom Ashton the road surface is done and to a very good standard. The problem with dog fouling has increased recently please can the council supply some signage to remind people to pick up and bin. Cllr Foster replied stating that there are lots of bins and any black bins can be used, certain owners are just not picking up- signage will be put in place as a first measure, before asking for the dog wardens to attend.

No further comments

Chairman Cllr Mason, wished to thank Cllr Moorhouse for his sterling support over the past months he had had a hard time due to the death of his father it has been a hard and demanding time.

Agenda

251 -1. Welcome from Chairman, belated Happy New Year; also reported that Dick Johnson has retired from Council, letter requested.

251 -2. Apologies received from Cllr Ashton.

251 – 3. No declarations of interest at this point.

251 – 4. Report received from Cllr Ashton – working away in discussion with Somerset Rivers Authority looking at alternative means of river maintenance. Very pleased with the work at Hoplands Road resurfacing; Speed limit signs are up at Hawthorn Hill 40mph; speed indicator signs can now be used in all these areas. Issues with parking outside the Ginger Cow have been brought up again, this has been monitored over a few hours and the owners have been made aware and are doing all they can to mitigate disruption.

Cllr Foster – Green bin subscriptions are now due small price increase of £2.50 per year. Shared prosperity fund is live again from 1st April ELDC have put in an additional million pounds. Waste collection frequency was questioned, Cllr Foster replied that an additional orange food wastebins will be provided by April 2026 and will be collected weekly, the current bins will still be collected fortnightly.

251 -5. Notes previously circulated from 28th November 2024 meeting – to resolve as correct record of meeting. previously circulated were proposed as a true and correct record Cllr Donnellan, seconded Cllr Olive, all voted in favour – RESOLVED Chairman signed the minutes.

251-6. Request for funding – Military Wives – letter circulated with cllr packs; Chairman explained that this will be discussed in closed session, thanking Mrs Bennett for attending.

251 – 7. Village events group proposed with Tattershall with Thorpe after discussion the vote was taken to not move this forward as no Cllrs were wanting to offer up time for this. RESOLVED

251 – 8. LALC training scheme, Proposed Cllr Walker seconded Cllr Bannister to sign up to the training scheme – RESOLVED Also for Clerk to ask request the possibility of a face to face session locally as soon as possible.

251 – 9. Finances Proposed Cllr Olive seconded Cllr Donnellan to approve December and January payments and receipts as listed. All voted in Favour RESOLVED

251 -10. Youth Club – Cllr Bowen reported that the group has moved to the Community Hall for the time being, the youngsters prefer the field but it is unusable at this time and the space is appreciated in the hall.

251 – 11. New Cemetery - The investigations have been postponed until the better weather to get the best possible results. Looking at mid-February.

251 -12. Planning – applications and decisions Council application for container on Allan Barker for the Football Club FPP granted S/035/00025/25 115 High Street – erection of detached Garage. Supported – S/035/01787/24 6 Pingle Close – extension to existing FPP

251 -13. Skate Park – completion report, Sarah explained the impact assessment had been completed and sent off, the final funding was received the next day, youngsters are really pleased with the new site – they want more!

251.14. Clerks retirement letter – this was read out with a final working date of 28th March. This was accepted by Council RESOLVED

251.15. Clerks Report- a) Asset transfers – still awaiting valuations from EL

b) Trustees document – Con comm hall – Clerk instructed to arrange a F2F meeting with Solicitor. ASAP

c) Banking Checks – signatory Cllrs required to go online and sign off the payments once input by the clerk

Gritting machine – very successful – JP has taken on the job and the route I have given him is taking 21/2 hours each time.

Bench Seat & Bin – member of public has purchased a bench to replace the one in the Church grounds in memory of his parents, JP & JW will install this for them, full permission has been granted buy the Church, through Rev Sally Clifton who checked with the Diocese.

Cemetery rules – amended for clarification, Cllr Olive will re- instate the gate signage.

Cllr Donnellan proposed that Council move into closed session, seconded Cllr Bowen all in favour RESOLVED

To receive and approve the notes of the previous HR meetings with recommendations All approved – please note these minutes were taken by a councillor not the Clerk. Cllr Mason praised Cllr Moorhouse for the way in which he had conducted the HR meetings and for all the help over the past few weeks.

1) Deferred from item 6, after discussion, proposal not to donate to the Choir Proposed Cllr M Walker, seconded Cllr K Moorhouse all voted in favour RESOLVED

2) Deputy Clerk was offered the Clerks position, with effect from the 1st April 2025 the position was accepted on the terms as set out in the HR meeting minutes 21/01/25

3) Transfer of duties – JP has taken on the School Lane Play area inspections. Dates for interviews for office assistant TBA.

4) Dates for appraisals – TBA first week in February. Clerks to carry out grounds staff Chairman will arrange a date for the Clerks appraisals.

Income: December 2024
843	Light up Coningsby	Light up Coningsby 2023	20.00	0.00	20.00
844	William Kent	Cemetery	400.00	0.00	400.00
845	Michael H Sivill	Cemetery	850.00	0.00	850.00
846	HMRC	VAT Repayments	14,638.68	0.00	14,638.68
868	A D Sports Coaching	Allan B/ MUGA/ Pav	50.00	0.00	50.00
869	Angela Thorpe	Allan B/ MUGA/ Pav	24.00	0.00	24.00
870	Coningsby FC	Allan B/ MUGA/ Pav	1,300.00	0.00	1,300.00
871	Silverlions Ukulele	Allan B/ MUGA/ Pav	96.00	0.00	96.00
872	Silverlions Ukulele	Allan B/ MUGA/ Pav	120.00	0.00	120.00
873	Angela Thorpe	Allan B/ MUGA/ Pav	60.00	0.00	60.00
874	Billinghay Stags	Allan B/ MUGA/ Pav	150.00	0.00	150.00
875	Walking Football	Allan B/ MUGA/ Pav	212.00	0.00	212.00
876	A D Sports Coaching	Allan B/ MUGA/ Pav	40.00	0.00	40.00
877	Silverlions Ukulele	Allan B/ MUGA/ Pav	96.00	0.00	96.00
878	A D Sports Coaching	Allan B/ MUGA/ Pav	40.00	0.00	40.00
879	Angela Thorpe	Allan B/ MUGA/ Pav	36.00	0.00	36.00
887	LCC	Grass cutting allowance	3,036.13	0.00	3,036.13
			21,168.81	0.00	21,168.81
Expenses: December 2024
837	Gladson UK Ltd	Maintenance	-875.00	-175.00	-1,050.00
838	Aggregate Industries	Maintenance	-300.00	-60.00	-360.00
839	Amazon	Administration	-6.32	-1.27	-7.59
840	Morrisons Daily	Christmas	-14.54	-2.91	-17.45
841	Goodwins	Maintenance	-7.50	-1.50	-9.00
842	BT	Administration	-194.97	-39.00	-233.97
847	Nest pensions	NEST Pensions	-16.00	0.00	-16.00
848	Amazon	Administration	-38.33	-7.67	-46.00
849	Smith const LTD	MUGA Maintenance	-240.85	-48.17	-289.02
850	Amazon	Administration	-12.90	-2.58	-15.48
851	CLOUD NEXT	Administration	-49.98	-10.00	-59.98
852	Mrs K M Elliott	Administration	-129.00	0.00	-129.00
861	John Ward	Maintenance	-114.00	0.00	-114.00
862	Tudor Ground	Grounds Maintenance	-917.51	-183.50	-1,101.01
863	Tudor Ground	Grounds Maintenance	-568.68	-113.74	-682.42
864	Milday Properties Ltd	Grounds Maintenance	-350.00	-70.00	-420.00
865	Royal British Legion	Community	-107.06	-21.41	-128.74
866	S B Barker	Maintenance	-86.16	-17.23	-103.39
867	LALC	Administration	-25.00	-5.00	-30.00
880	Wheelscape Ltd	Maintenance	-30,130.00	-6,026.00	-36,156.00
881	Shaw and Sons	Administration	-195.00	-39.00	-234.00
882	Goodwins	Maintenance	-67.87	-12.57	-80.44
883	Sprint Signs	Administration	-270.00	-54.00	-324.00
884	Everflow	Service Rates	-42.34	0.00	-42.34
885	Smith constr LTD	MUGA Maintenance	-240.85	-48.17	-289.02
886	Royal British Legion	Community poppies	-158.33	-31.67	-190.00
	salaries	all employees	-5,560.50		-5,560.50
			-40,718.69	-6,970.39	-42,128.85

	Income January 2025
893	Sprint signs	Miscellaneous Receipts	289.02	0.00	289.02
911	Walking Football	Allan Barker/ MUGA/ Pav	147.00	0.00	147.00
912	Angela Thorpe	Allan Barker/ MUGA/ Pav	36.00	0.00	36.00
913	A D Sports Coaching	Allan Barker/ MUGA/ Pav	40.00	0.00	40.00
		Total income:	512.02	0.00	512.02
	Expenses January 25
888	Ellgia Limited	Waste Collection	-153.87	-30.78	-184.65
889	Nest pensions	NEST Pensions	-166.00	0.00	-166.00
890	Smith construction LTD	MUGA Maintenance	-240.85	-48.17	-289.02
891	Ellgia Limited	Waste Collection	-165.13	-33.03	-198.16
892	Coningsby Comm Hall	Administration	-24.00	0.00	-24.00
894	Milday Properties Ltd	Grounds Maintenance	-350.00	-70.00	-420.00
895	Tudor Ground maint	Grounds Maintenance	-917.51	183.50	-1,101.01
896	Tudor Ground maint	Grounds Maintenance	-568.68	113.74	-682.42
897	LALC	Administration	-659.38	131.88	-791.26
898	Pellcroft Engineering LTD	Maintenance	-1,000.00	200.00	-1,200.00
899	npower business solutions	Service Rates	-37.24	-1.86	-39.10
900	npower business solutions	Service Rates	-74.78	-3.74	-78.52
901	John Ward	Grounds Maintenance	-50.00	0.00	-50.00
902	Edmund Czajkowski	Maintenance	-166.20	0.00	-166.20
	Salaries		-6,736.26		-6,736.26
		Total expenses:	11,309.90	816.70	12,126.60