2024-25 Parish Council Minutes of Meetings

Coningsby Town Council Meeting  
July 25th at 7:30pm in Coningsby Community Hall 
In attendance with Councillor Mathew Mason as chair, Cllrs: Amanda Bowen, Paddy Donnellan, Dick Johnson, Tabby Bannister, Tracey Firth, Kevin Moorhouse, Ruth Sharples, Glyn Olive and Mary Walker. 
Clerk – Kathy Roberts 
Deputy Clerk – Sarah-Louise Kulwicki 
County Councillor Tom Ashton 
 
Open forum – Hoplands Road resident attended and requested that the junction with Park Lane be repaired to a useable standard; the current repairs are lasting less than a day due to the volume of traffic; ideally the whole road needs to be done the vehicles are driving on the new roads laid further in the site and these are holding up well to the traffic.  Chairman Cllr M Mason and County Cllr Tom Ashton replied – they are meeting with the HLCC highways team as soon as possible, meanwhile the road is on High Priority and will be patched, however the purpose of the visit is to point out the importance of improving the whole surface rather than patching.  
Comments made regarding the planters looking good were taken on board and additional watering has been requested, the drain holes are to prevent the planters flooding and are an integral part of the design.  
The meeting opened at 7.30pm 
1.    Welcome from Chairman Cllr Matthew Mason. 
2.    To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting.              District Cllrs Foster & Knowles have sent in apologies, no reply from Cllr Hall. Councillor Chris Waites, recuperating following a stay in hospital; Council Resolved by vote to approve his absence. 
3.    To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation.      Cllr Donnellan declared a non-pecuniary interest in planning item S/035/00841/24 High House Farm, proximity to family home.
4.    Notes previously circulated from 27th June 2024 meeting – to resolve as a true and correct record. Proposed by Cllr Donnellan, seconded Cllr Johnson, all voted in favour RESOLVED Chairman signed the minutes. 
5.    Reports from County & District Councillors -- Cllr Knowles had sent in a report -Full council meeting EL the proposed Theddlethorpe disposal site was discussed, the DC voted to give the project another year – if the public support does not change then there will have to be a rethink on a way forward.  Overview /Scrutiny committee are looking at support from the Dc to town & parish council, how and what can be done?                       County Cllr Ashton the water ingress issues at St Michaels Church are being investigated and County have agreed that the Tarmac pathway is their responsibility. The River Bain breach repairs are completed – clerk has the details. 
6.    Finances - to approve future and retrospective payments and note income received by Council as listed for July 2024 details with Councillors including bank reconciliation for previous month.  
Proposed by Cllr Johnson and Seconded by Cllr Donnellan vote taken all in favour RESOLVED
 

7.    DIVSS – Youth Club – Cllr Bowen reported that progress has been made packs have been received and the licence paid for, things should start to move forward within the next couple of months. 
8.    Allan Barker – Cllr Bowen questioned the new charges for existing customers – after discussion it was agreed to await feedback from the users. 
9.    Terms of Reference – banking arrangements for Youth Club funds are to be added to the financial regulations, the documents previously circulated to Councillors; Proposal to accept as written and add to the Councils financial regulations, Cllr Johnson, seconded Cllr Donnellan all voted in favour RESOLVED
10.    Planning applications and decisions – S/035/00841/24 additional farm track High House Farm – RESOLVED no objections – See item 3.
S/035/00973/24 Silver Street dental surgery extensions – RESOLVED – SUPPORT
S/035/00878/24 – 2 Dogdyke Rd - roof change from flat to apex -RESOLVED SUPPORT
11.    Cemetery waste soil – proposal to investigate providing screening and specific area for grave diggers to place waste soil; screened area alongside the hedge, Proposed Cllr Bowen, seconded Cllr Bannister, all voted in favour, Clerk to get some prices and plans together for September meeting RESOLVED
12.    Grass cutting contracts – due for renewal next season, discussion on merits and pitfalls of contractors versus employed personnel and Council owned equipment. 
Clerks tasked to 1. get prices for equipment and 2. produce a scheme of works for all areas including the new Curtis Drive amenity areas/play park. 
13.    Mole control contract – this is up for renewal only one quote in to date two more required to make an informed decision. Clerks to advice when they have 3 quotes. 
14.    Tattershall with Thorpe invite to meeting 15th October at Tattershall VH -9 Cllrs would like to attend at this time. 
15.    Clerks report – Land registry, still awaiting documents from solicitors.  School Lane parking restrictions will not be carried out in summer holidays, should be October half term.  Everflow waste have confirmed they did not provide the service they offered and have waivered the charges.  Revd Sally Clifton invite to St Peter’s Church W.Spa 6th August.  Date for allotment meeting 15th August 6.30pm. De – Fib Hawthorn Hill, Gattington Park have been contacted and a call back is promised on Monday 29th July. Hedges at Hawthorn Hill junction, again need attention, Clerk will write to owners also the A153 grass cutters have not been able to cut the side of the road towards Horncastle due to the over hanging trees which in places are now encroaching onto the road, Clerk will write to the owners of this land. 
Parking on the War Memorial layby – still an issue, clerk to speak with the postmaster and chase the Highways regarding the proposed time restrictions from a while back. 
Public meeting Closed – Council RESOLVED to move into closed session. 

Clerk asked to write to the leader of East Lindsey District Council with a formal complaint. 

Council moved out of closed session. 

Meeting closed.