2024-25 Parish Council Minutes of Meetings

Coningsby Town Council Meeting  
September 26th at 7:30pm in Coningsby Community Hall 
In attendance with Councillor Mathew Mason chairman, Cllrs: Amanda Bowen, Paddy Donnellan, Dick Johnson, Tabby Bannister, Chris Waites Tracey Firth, Kevin Moorhouse, Glyn Olive and Mary Walker. 
Clerk – Kathy Roberts 
County Councillor Tom Ashton 
Richard Flaherty Manager, Scott Oyitch assistant operations manager & Cliff Roberts from Aggregate Industries – John Ranshaw + 5 other members of public 
Public forum – speed of traffic was mentioned resident suggested applying for a 20mph on the  High Street , Dogdyke Road was also reported, Chairman explained that we could get some data using the hand held speed watch team; Dogdyke Road has a TRO in place and the enforcement team will be able to monitor once this is activated.  
Chairman welcomed the winners of the Ranshaw Business Award this year Aggregate Industries LTD Woodhall Spa depo. John Ranshaw presented the award. The outstanding efforts of this business and its employees during the flooding caused by storm BABET, they burst into action and supplied manpower and goods to try and help provide damage limitations to all that they could, not only in Coningsby but the surrounding villages of Kirkby on Bain and Tattershall the efforts were recognized and noted at the time and although this is almost a year later John Ranshaw and Coningsby Town Council would like you to accept this trophy in appreciation of your service to the communities. Richard Flaherty site manager thanked everyone for the award, stating that the flooding has made a massive impact on the business as they took on water that would have otherwise been spread over the villages, the company are still working to recover the areas that were underwater and pumping out pits etc. The recognition for the team is most welcome. 
Fred Bailey Front Garden Award was this year presented to Mary Walker, John Pinion of 98 High Street for all year round displays not only in the floral displays but also the Coningsby Scarecrow who is constantly changing with the seasons and events and enjoyed by all who pass by.
Congratulations to the winners of both awards. 
•    2609. 1. Welcome all to the meeting following the summer break. 
•    2609. 2.  Apologies and reasons received from Cllr Ruth Sharples, also District Cllrs Knowles and Foster. Proposal to accept Cllr Johnson, Seconded Cllr Olive, RESOLVED
•    2609. 3. No declarations of interest at this point. 
•    2609. 4. Notes previously circulated – Cllr Olive pointed out the date was incorrect in the title, also his name was missing from the attendance list, Clerk apologized it was a copy and paste error, these were corrected and signed by Chairman, with these amendments a proposal from Cllr A Bowen, seconded Cllr T Bannister to approve the amended notes, all in favour  RESOLVED Chairman signed and dated the minutes. 
•    2609. 5. Devolution is moving forward this year, a Mayor will be elected in due course. There is a new pocket of funds being made available to Towns and Parishes, details the fund will prioritise investment in four distinct target areas: community development, promoting the visitor economy, business support and to boost the attractiveness of the area. Local good news Hoplands Road will be resurfaced in January 2025 there will also be an agreement put in place with the developers regarding the keep off the road in the future. 
•    2609. 6. Finances (a)  Cllr T Bannister proposed the approval of August payments seconded Cllr K Moorhouse, all in favour RESOLVED 
(b) Cllr A Bowen proposed approval of September payments, seconded Cllr R Johnson, all in favour RESOLVED
            (c) Annual Audit 23/24 – cleared by external auditors PKF Littlejohn 
            Proposal to publish the conclusion of audit and public rights of inspection dates Cllr 
             Moorhouse, Sec, Cllr Johnson RESOLVED 
•    2609. 7. Divss Youth Club – the group is continuing to grow in strength from the youngsters point but adult volunteers are required; a recent meeting was held to launch the Duke of Edinburgh award scheme to the Parents / carers of the young people, the pavilion was packed, it was a great success with 4 signing up on the night, Cllr Amanda Bowen reported for the group, thanking the Council for the support getting this going. Watch this space. 
•    2609. 8.    Request received regarding the increase on the fees for the Pavilion from current users; is there anyway Council could subsidize the booking fee due to 100% increase, after discussion proposal to leave as it is £12 per hour Cllr Moorhouse, seconded Cllr Johnson, Counter Proposal to reduce for a measured length of time to possibly £9 increasing to the full £12 after 6 months, Cllr A Bowen, no seconder vote taken on first proposal 9 in favour 1 against. RESOLVED  proposal carried price unchanged. 
•    2609. 9. Planning applications and decisions – FPP – S/035/00840/24 Track at Hutton’s 
                 Farm. FFP – S/035/00332/24 Section 73 land off Greenfield Road 35 properties. Planning  
                 breach – Tumby Road fencing height exceeding 1mt to road. 
•    2609. 10. Purchase of sweeping machine for 3G pitch – local supplier chosen for price and service, Chris Sellars – Huberts Bridge have delivered space required in the garage.
•    2609. 11. Funding Bid – to purchase a container for Coningsby FC to house all their goods from in the garage, it was also mentioned that a planning application would be required, Clerks given Council approval to apply for funding and planning approval. 
•    2609.12. Allan Barker – Cllr Moorhouse had been approached by residents asking what is being done about the litter and maintenance on the field, Clerk was asked to respond by Chairman, the police have checked the CCTV and no individuals could be singled out but they have spoken to the group that were there the day the litter was really bad, there was also an incident with a youth on a moped; he was visited by police and he was banned by his parents from riding his bike for a time. There is a continuous good working relationship with the police, people need to report direct to the office not on social media.  Cllr Moorhouse thanked Council for recording the question, and confirming the Police input. 
•    2609. 13. Quality Status – Proposal to apply for quality status Cllr P Donnellan, seconded Cllr D Johnson, all voted in favour RESOLVED
•    2609.14. Volunteers from Aggregates Industries have made a big impact on the soil movement but there is more to do, Proposal to get farmer to remove all spoil when complete, Cllr Walker, seconded Cllr Donnellan, all in favour RESOLVED Council wished to thank Cllr Donellan for all the work on the painting of the railings. Cllr Donellan in returned wished it to be noted that the Cemetery is looking very good now – thanks to all involved.
•    2609.15. Legionella Report – Allan Barker – a few items to be addressed nothing major – Clerk will update as required. 
•    2609. 16. Mole control Contracts to be discussed in closed session.
•    2609.17. Skate Park extension – proposal to pay the balance required to enable the build to go ahead, Cllr Glyn Olive seconded, Cllr Dick Johnson all voted in favour. RESOLVED
•    2609.18. Councilors invited to meet with Tattershall Parish Councillors 15th October 7pm Tattershall V Hall, 7 or 8 to attend. 
•    2609.19. Clerk reported (a) Asset transfer details at next meeting with a date for transfer scheduled before end of 2024. (b) Solicitor contacted regarding the documents. (c) Contracts signed for new electricity Allan Barker 2025 onwards. (d) Remembrance road closure booked, Poppies to erected 26/27 October down on 16/17 November. (e) Muga gates are to be modified by Pellcroft engineering following the advice from Insurance company. 
•    Council RESOLVED to move in to Closed session to discuss contracts and staff pensions. 
1.    Three quotes presented Council proposed a one-year contract with Millday Properties Ltd – all contractors will be notified. 
2.    Staff review went well, employee was informed of Council pension scheme, which he would like to join – Council to pay 3% towards this. 

Council moved out of closed session

August accounts 

September accounts

Meeting Closed