July 2022 Minutes
Council Meeting 7.30pm
Coningsby Town Council – July 28th 2022
In attendance – Cllr Bowen in the Chair, Councillors Dick Johnson, Chris Waites, Paddy Donnellan, Marlene Wilson, Colin Mair, Ruth Sharples, Mary Walker, Glyn Olive, Iain Burnley.
District Cllr Stan Avison passed apologies
East Lindsey District Cllr Martin Foster attended
Lincs County Cllr Tom Ashton (travelling from other meeting) arrived 8.10pm
One member of public no comments – Cllr Olive wished to mention hus concern for the spread of “Ragwort” around the uncut areas and riverbanks – Clerk will contact outside agencies to alert them to the concerns.
AGENDA
07.15 Welcome from Chairman Cllr Amanda Bowen – reminding us that Coningsby’s recent addition to the UK book of records for the hottest recorded temperature 40.3 degrees (source RAF Coningsby)
07.16 Apologies and reasons were received from Cllr T Bannister, proposed and RESOLVED, LCCllr Ashton informed he will attend asap.
07.17 No declarations of interest at this point.
07.18 Notes previously circulated from June 28th 2022 meeting – to resolve as a true and correct record of the meeting. Proposed Cllr Donnellan, Seconded Cllr Walker, all voted in favour RESOLVED
07.19 EL District Cll Martin Foster –The new purple topped bins for dry paper and card are about to be rolled out, starting the last week in August, information packs will be sent out to ensure all householders are aware of the correct items for each bin, the roll out is led by the government directives and not East Lindsey and has proven to be making a difference around the County. The new household waste facility is now open on Kirkby Lane, the area is huge, all waste is individually separated making the recycling factor much improved.
07.20 Youth Group – Chairman Cllr Bowen suggested that the council look at starting up a youth group to be held at the pavilion/field for local youths to encourage and promote use of the Council facilities. Cllr Bowen had already spoken with Kathy the Clerk who had previously ran the group Coningsby Allsports when the MUGA first opened this ran for 7 Years until the volunteers moved on. This was an independent group not run by the Council. Cllr Bowen is to ask around and bring back ideas to September meeting for further discussion.
07.21 Finances – to approve future and retrospective payments and to note income received by Council as listed for July. It was Proposed Cllr Walker – seconded Cllr Waites RESOLVED
Nest pensions One employee 130.56 130.56 0 LGA 1972 s112
GPS Signs Sanitiser dispencers 43.80 36.50 7.30 LGA misc provisions 1976, s19
Gelder planters sited 919.18 765.98 153.20 LGA MISC provision 1976, s19
Inkcredible Ink 125.26 104.30 20.86 LGA 1972 S113
Amazon Folders/wallets 47.54 47.54 LGA 1972, s113
Pestforce Mole control 90.00 80.00 10.00 Public health 1936 s125
Click waste AB/ Cem 96.74 80.62 16.12 Litter act 1983 ss5-6
Elgia Play Area 51.65 43.04 8.61 Litter act 1983 ss 5-6
WR Hanson planters labour 84.00 70.00 14.00 LGA 1972 s144
Everflow Water 20.14 20.14 0 Public Health 1936 s 125
Click waste A B overweight 30.95 25.79 5.16 Litter act 1983 ss 5-6
Goodwins off 58.47 plant 114.86, Cem 143 PA 141.47 457.80 381.50 76.30 LGA misc Prov 1976 s19
J Ward Village grass 176.00 176.00 0 open space act 1906 ss9-10
Tudor GM Cemetery 682.42 568.68 113.74 open space act 1906 ss9-10
Tudor GM Amenity grass 1,101.01 917.51 183.50 open spaces act 1906 ss9-10
N power War memorial 7.70 7.33 0.37 WM LAP act 1923 s1
Click waste A B overweight 30.47 25.39 5.08 Litter act 1983 ss 5-6
All employees Salaries inc HMRC 3,669.43 3,669.43 0 LGA 1972 s112
N Power AB street lights 43.51 41.44 2.07 LGA Misc Prov 1976 s19
N Power War Memorial 21.76 20.72 1.04 LGA Misc Prov 1976 s19
E Czajkowski Clock maintenanace 120.00 120.00 0 Parish Councils act 1957 s2
LALC Networking day 30.00 25.00 5.00 LGA misc prov act 1976 s19
Total 7,969.82 7,357.47 612.35
Councillors have all had updated copies of Standing Orders, Financial Regulations and Risk Assessements
07.22 To Review Standing Orders – changes noted and agreed, Proposal Cllr Donnellan to approve, seconded Cllr Olive all voted in favour RESOLVED chairman signed master copy.
07.23 To Review Financial Regulations- changes noted and approved , Proposal CllrJohnson, seconded Cllr Olive, all voted in favour RESOLVED Chairman signed master copy.
07.24 To Review Risk Assessment –changes noted and approved, Proposal Cllr Walker, seconded Cllr Johnson, all voted in favour RESOLVED Chairman signed master copy.
07.25 To consider adopting the new LGA Code of Conduct – approved by NALC – the aim is for all tiers of local government to be working to the same Code Of Conduct – (Cllrs had been provided with copies prior to the meeting) following discussion
PROPOSAL to adopt with no changes Cllr Dick Johnson, seconded Cllr Glyn Olive, all voted in favour RESOLVED, Clerk to bring full copy to September meeting to be signed by all Councillors as proof of acknowledgement of the rules.
07.26 Planning – s/035/00793/22 – 30 Old Boston Road, FPP fencing to front and side elevation GRANTED
07.27 Welby Group meeting – date and time to be confirmed – report to Council meeting.
07.28 War Memorial Gardens – planters and surfacing – after discussion the clerk was asked to get prices for planters with reservoirs for this area.
07.29 Burial ground walk – Proposal to train employees to enable the use of knapsack sprayers at the Cemetery and other areas in the village, cost of qualification is nominal compared with the time taken to clear the graves of weeds. £190 per person the training company have suggested they may be able to add people to the group to spread the cost of the trainer which is £300, the training for both days would be carried out at the Allan Barker grounds. Proposal Cllr Paddy Donnellan, seconded Cllr Iain Burnley all voted in favour RESOLVED Clerk to liaise with the company to arrange. Cllr Johnson gave a brief on the findings of the walk, all areas are looking in good order, thank you to employee John Pinion for his work clearing the graves, there are a few more jobs, painting the Chapel door and possibly the railings to the front of the cemetery, there are two tree that need to come down, this will be done in due time. Cllr Donnellan offered to repair the broken seat, invoicing the Council for the materials.
07.30 Football Club – annual meeting with Councillors was held on 13th July notes attached: Proposal to reduce the annual fee to help get the club back on track to the sum of £350 per year & £15 per match out of season, Proposer Cllr Marlene Wilson seconded Cllr Glyn Olive, all voted in favour RESOLVED
7.31 CCTV –a meeting of the CCTV group was held on 6th July; the main points rasied were that the banking needed sorting out and due to the Clerks carrying out all the work on the systems and liaising with maintenance teams, providing the footage for Lincs Police etc, it was suggested that the Council took the CCTV in house going forward: bank statements were not available at the meeting; Council make a donation each year of £3k which covers all costs. Proposal; that the council take on the CCTV, keeping the original group members on a working group Cllr Glyn Olive seconded Cllr Mary Walker RESOLVED. Clerk to liaise with the group to move this forward.
07.32 Clerks Report – Fence at the Community Hall car park has been damaged again; Cllr Olive suggested this is a Comm Hall problem, they are looking at getting parking bays marked on the ground which will move the vehicles to the opposite side thus eliminating the problem.
There is a possibility that Council may be able to apply for funds from the Football Foundation to improve local facilities to support sport – Clerk is investigating.
07.33 Proposal to move into closed session to discuss contractual items, seconded and RESOLVED
Chairman thanked members of public, County and District Cllrs for attending, all left the meeting.
1. Asset transfer details received from East Lindsey – a further meeting would be required to discuss this fully – arranged for 20th October 7pm at the AB pavilion.
2. Land for burial ground – Cllrs Olive& Donnellan have met with the owner who has agreed for Council to apply for outline planning permission in the first instance and any ecological and environmental studies that would be needed to be carried out should outline planning be successful. – Clerk will speak again with East Lindsey.
3. Other land – maps have been provided – this can be discussed on 20th Oct if time allows.
4. Lease documents for car park – with solicitors
5. Custodian trustee documents – with solicitors
No further business – Closed Session ended RESOLVED
Meeting Closed.