Freedom of Information - Publication Scheme
Information available from Coningsby Town Council under the model publication scheme
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Information to be published |
How the information can be obtained |
Cost |
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Class1 - Who we are and what we do (Organisational information, structures, locations and contacts) |
Website
Coningsby Town Council Town office Coningsby LN4 4SG
Situated in Car Park Printed copy |
Free
20p |
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Who’s who on the Council and its Committees |
As above |
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Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used)) |
Free on website Printed copy |
20p |
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Location of main Council office and accessibility details |
Address as above Office opening hours Monday, Wednesday, Friday 10am – 4pm Closed for lunch 12.30- 1pm |
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Staffing structure |
Kathy Roberts Town Clerk |
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Telephone /Fax 01526 343523 |
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Class 2 – What we spend and how we spend it (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)
Current and previous financial year as a minimum |
(hard copy and/or website) |
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Annual return form and report by auditor |
Website Printed copy x 3 pages |
Free 60p |
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Finalised budget |
Office- printed per sheet |
20p |
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Precept |
Office- printed per sheet |
20p |
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Borrowing Approval letter |
N/A |
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Financial Standing Orders and Regulations |
Website Office- printed per sheet |
Free 20p |
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Grants given and received |
Website - minutes Office- printed copy |
Free 20p |
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List of current contracts awarded and value of contract |
Office- printed copy |
20p |
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Members’ allowances and expenses |
Website Office- printed copy |
Free 20p |
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Class 3 – What our priorities are and how we are doing (Strategies and plans, performance indicators, audits, inspections and reviews) |
(hard copy or website) |
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Parish Plan (current and previous year as a minimum) |
N/A at this time |
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Annual Report to Parish or Community Meeting (current and previous year as a minimum) |
Website Office – printed copy parishioners Printed copy non parishioner |
Free Free
50p |
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Quality status |
Pending |
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Local charters drawn up in accordance with DCLG guidelines |
N/A |
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Class 4 – How we make decisions (Decision making processes and records of decisions) Current and previous council year as a minimum |
(hard copy or website) |
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Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) |
Website/ Notice boards Printed copy |
Free 20p |
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Agendas of meetings (as above) |
Website/Notice boards |
Free |
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Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting. |
Website Printed copy per sheet |
Free 20p |
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Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting. |
Office- printed copy per sheet |
20p |
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Responses to consultation papers |
Printed copy per sheet |
20p |
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Responses to planning applications |
Printed copy per sheet Website |
20p Free |
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Bye-laws |
N/A |
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Class 5 – Our policies and procedures (Current written protocols, policies and procedures for delivering our services and responsibilities) Current information only |
(hard copy or website) |
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Policies and procedures for the conduct of council business: Procedural standing orders Committee and sub-committee terms of reference Delegated authority in respect of officers Code of Conduct Policy statements |
These documents are held in Town Office and can be viewed by appointment during office hours. |
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Policies and procedures for the provision of services and about the employment of staff:
Internal policies relating to the delivery of services Equality and diversity policy Health and safety policy Recruitment policies (including current vacancies) Policies and procedures for handling requests for information Complaints procedures (including those covering requests for information and operating the publication scheme) |
Information can be obtained by contacting the clerk at the Town Office during office hours.
Any printed/photocopied information will incur charge per sheet |
20p |
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Information security policy |
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Records management policies (records retention, destruction and archive) |
As above |
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Data protection policies |
As above |
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Schedule of charges )for the publication of information) |
Website |
Free |
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Printed copy |
20p |
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Class 6 – Lists and Registers Currently maintained lists and registers only |
(hard copy or website; some information may only be available by inspection) |
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Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice) |
Electoral register can be viewed at office by appointment. |
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Assets Register |
Office to view- by appointment |
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Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils) |
As above |
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Register of members’ interests |
As above |
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Register of gifts and hospitality |
N/A |
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Class 7 – The services we offer (Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)
Current information only |
(hard copy or website; some information may only be available by inspection) |
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Allotments |
N/A |
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Burial grounds and closed churchyards |
Current fees on Website Printed copy |
Free 20p |
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*Coningsby Community Hall Not managed by Council* Allan Barker Pavilion & Recreation Ground |
Booking information & fees on Website or from Office printed copy per sheet. |
Free
20p |
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Parks, playing fields and recreational facilities |
As above. |
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Seating, litter bins, clocks, memorials and lighting |
Town Office |
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Bus shelters |
LCC or ELDC |
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Markets |
N/A |
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Public conveniences |
ELDC |
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Agency agreements |
N/A |
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A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) |
Burial Fees Recreation Ground/ Pavilion Grass cutting allowance LCC |
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Additional Information This will provide Councils with the opportunity to publish information that is not itemised in the lists above |
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Contact details: Mrs K Roberts, Coningsby Town Council, Town Office, Coningsby, LN4 4SG. Telephone/Fax 01526 343523
SCHEDULE OF CHARGES
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TYPE OF CHARGE |
DESCRIPTION |
BASIS OF CHARGE |
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Disbursement cost |
Photocopying @20 p per sheet (black & white) |
Actual cost * 20p |
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Photocopying @ 30p per sheet (colour) |
Actual cost 30p |
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Postage |
Actual cost of Royal Mail standard 2nd class |
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Statutory Fee |
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In accordance with the relevant legislation (quote the actual statute) |
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Other |
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Please call the office to request the information required; clerk may not be able to copy documents on demand without prior warning. If there is anything not listed here please contact the Town Clerk who will endeavour to source the information you require.
Thank You
* the actual cost incurred by the public authority