2025-26 Minutes (Full Council)

November 2025 Minutes

Coningsby Town Council Meeting  
November 27th, 2025, at 7:30pm in Coningsby Community Hall 
 
In attendance: With Councillor Matthew Mason as Chair, Cllrs: Mary Walker, Paddy Donnellan, Amanda Bowen, Ray Evison, Tabbi Bannister, Derek Mulholland and Ruth Sharples. 
Clerk – Sarah-Louise Kulwicki  
 
Public forum – 7 members of public in attendance.
 
One member of public made the Council aware of some overgrown hedges which are encroaching on the highway and paths in places on Tumby Road. The clerk was asked to report these on FixMyStreet. 
 
25/26- 93. Welcome from Chairman 
 
The Chairman welcomed all present. 
 
25/26- 94. To receive and accept apologies where valid reasons for absence have been given to the Town Clerk prior to the meeting. 
 
Apologies received from Cllr Olive, Waites and Moorhouse. County Cllr Matthews and District Cllr Foster also sent his apologies. 
 
Proposed, seconded and RESOLVED to accept these apologies. 
 
25/26- 95. To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation.
 
None. 
 
25/26- 96. Reports from County Councillor & District Councillors if in attendance.
 
None. 
 
25/26- 97. Notes previously circulated from October 23rd, 2025, meeting – to resolve as correct record
 
Proposed, seconded and RESOLVED to accept the notes as minutes and the Chairman to sign.
 
25/26- 98. Notes previously circulated from 19th November 2025, extraordinary meeting – to resolve as correct record
 
Proposed, seconded and RESOLVED to accept the notes as minutes and the Chairman to sign.
 
25/26- 99. Notes previously circulated from 20th, November 2025, HR and Finance meeting – to resolve as correct record
 
Proposed, seconded and RESOLVED to accept the notes as minutes and the Chairman to sign.
 
25/26- 100. Budget Proposals required – to approve precept request for 2026/2027 and budget
 
Proposed, seconded and RESOLVED to accept the current budget and apply for a precept of £182,155.19 which is an increase of 21.3%. 
 
25/26- 101. Youth Group – update from Cllr Bowen
 
Cllr Bowen reported that youth club has started back up again and Magna Vite are attending once a month to do some sports activities with children. She also told the Council that the next group of children are signed up to do the DofE. Cllr Mason thanked her for all her hard work. 
 
25/26- 102. To consider request from Lincs Police - for extended lighting on the Allan Barker to decrease anti-social behaviour 
 
Proposed, seconded and RESOLVED to put the floodlights on, on Friday, Saturday and Sunday from 5pm to 9pm for a trial period of 3 months. 
 
Cllr Walker voted against this proposal. 
 
25/26- 103. To consider fee reduction request for Skate Jam
 
Proposed, seconded and RESOLVED to leave the fees as they are, no reduction to be made. 
 
25/26- 104. Finances - To consider and approve payments as listed record payments, November 2025 – list with Councillors and October 2025 bank reconciliation x 5 accounts
 
Proposed, seconded and RESOLVED to approve the accounts for November and bank reconciliation for October. 
 

Coningsby Town Council

Listing of  transactions dated between 01/11/2025 and 31/11/2025

Income

Voucher

Date

Ref.

Description

Net

VAT

Total

1313

09/10/2025

BACS

Pav Hire

36.00

0.00

36.00

1314

10/10/2025

BACS

Pav Hire

48.00

0.00

48.00

1315

21/10/2025

BACS

MUGA hire

287.00

0.00

287.00

1317

04/10/2025

BACS

Katies Pet services

40.00

0.00

40.00

1320

21/10/2025

BACS

Salon 35

20.00

0.00

20.00

1323

27/10/2025

BACS

The Welby Practise

20.00

0.00

20.00

1324

27/10/2025

BACS

Cherries x 2

40.00

0.00

40.00

1325

29/10/2025

BACS

Cutting Cupboard tree

20.00

0.00

20.00

1326

29/10/2025

BACS

Hair and Beauty Studio

20.00

0.00

20.00

1340

03/11/2025

Chq

B25 and Tree for Methodist Chape

640.00

0.00

640.00

1347

05/11/2025

BACS

Tokens and trees

250.00

0.00

250.00

1358

07/11/2025

BACS

MUGA hire

272.00

0.00

272.00

1359

05/11/2025

BACS

YOGA

48.00

0.00

48.00

1360

04/11/2025

BACS

MUGA hire

36.00

0.00

36.00

1361

04/11/2025

BACS

Chipmunks

20.00

0.00

20.00

1362

05/11/2025

BACS

White Bull

40.00

0.00

40.00

1363

05/11/2025

BACS

Magic Wok

40.00

0.00

40.00

1364

05/11/2025

BACS

Bench install

556.00

0.00

556.00

1366

09/11/2025

BACS

Ginger Cow

40.00

0.00

40.00

1367

07/11/2025

BACS

Black Swan

40.00

0.00

40.00
       

2,513.00

0.00

2,513.00

Expenses

Voucher

Date

Ref.

Description

Net

VAT

Total

1316

13/10/2025

CARD

password book

-6.66

-1.33

-7.99

1318

17/10/2025

DD

Vacuum

-240.85

-48.17

-289.02

1319

17/10/2025

CARD

fire proof file storage

-20.40

0.00

-20.40

1321

23/10/2025

BACS

Play area surfacing and repairs

-4,000.00

-800.00

-4,800.00

1322

24/10/2025

BACS

Cemetery Plans initial discussio

-284.50

0.00

-284.50

1327

04/11/2025

BACS

Wages for M7

-126.17

0.00

-126.17

1329

24/10/2025

BACS

Acro Drains - Pavillion

-2,235.00

-447.00

-2,682.00

1330

24/10/2025

BACS

New Bench - Silver Street

-2,780.00

-556.00

-3,336.00

1331

27/11/2025

BACS

Hall hire

-24.00

0.00

-24.00

1332

03/11/2025

BACS

Organic patio cleaner

-19.98

-3.00

-22.98

1333

04/11/2025

CARD

files and envolopes

-52.20

-10.44

-62.64

1334

27/11/2025

BACS

Various

-86.32

-17.26

-103.58

1335

27/11/2025

BACS

Oct Grass cutting

-1,466.83

-293.37

-1,760.20

1336

15/11/2025

DD

Pavilion electric

-224.94

-11.25

-236.19

1337

27/11/2025

BACS

Mole control

-350.00

-70.00

-420.00

1338

27/11/2025

BACS

hedges and grass cutting

-709.00

0.00

-709.00

1339

27/11/2025

BACS

Training

-78.00

-15.60

-93.60

1341

06/11/2025

BACS

Mobile Phone

-31.00

-6.20

-37.20

1342

27/11/2025

BACS

Training - Clerk

-35.00

-7.00

-42.00

1343

03/11/2025

DD

X3 Sites

-169.69

-33.94

-203.63

1344

27/11/2025

BACS

Headstone repair

-275.00

-55.00

-330.00

1345

27/11/2025

BACS

RBL Wreath donation

-100.00

0.00

-100.00

1346

27/11/2025

BACS

CCTV

-1,380.00

-276.00

-1,656.00

1348 to 1354

14/11/2025

BACS

Wages for all

-3,761.73

0.00

-3,761.73

1353

14/11/2025

BACS

PAYE

-1,388.41

0.00

-1,388.41

1354

20/11/2025

DD

SK & AL

-474.50

0.00

-474.50

1355

27/11/2025

BACS

AB waterleak

-125.00

-25.00

-150.00

1356

27/11/2025

BACS

Remembrance Road closure

-606.00

-121.20

-727.20

1357

14/11/2025

DD

Water rates

-50.80

0.00

-50.80

1368

27/11/2025

BACS

Website Maintenance

-90.00

-18.00

-108.00

1369

27/11/2025

BACS

Bronze welcome packs

-274.50

0.00

-274.50

1370

27/11/2025

BACS

Memorial lights

-55.00

-11.00

-66.00
       

-21,521.48

-2,826.76

-24,348.24
 
25/26- 105. Planning applications and decisions  
 
a) Ref: 03370/25/FUL - Planning Permission - Extension to existing dwelling to provide
additional living accommodation. Farm Cottage Reedham Lane Coningsby Lincolnshire LN4 4RX. Full planning permission has been given. 
 
25/26- 106. Clerk’s report 
 
1. Lease for hall car park, custodian Trustee docs now signed with solicitor, awaiting update. The clerk was asked to get a copy of the documents sent to NB Law. 
 
25/26- 107. To review the following policies, statements and procedures: 
 
a. Accessibility statement to be reviewed 
 
Proposed, seconded and RESOLVED to approve the accessibility statement. 
 
b. Code of Conduct and to confirm Civility and respect for new Councillors 
 
Proposed, seconded and RESOLVED to approve the code of conduct and Councillors signed the Civility and respect pledge. 
 
c. Investment Policy to be adopted
 
Proposed, seconded and RESOLVED to adopt the investment policy.
 
d. Publication Scheme to be adopted 
 
Proposed, seconded and RESOLVED to adopt the publication scheme. 
 
e. Disciplinary policy to be reviewed 
 
Proposed, seconded and RESOLVED. 
 
f. Grievance Policy to be reviewed 
 
Proposed, seconded and RESOLVED.
 
g. Complaints procedure to be updated 
 
Proposed, seconded and RESOLVED. 
 
h. Health and Safety policy to be adopted 
 
Proposed, seconded and RESOLVED to adopt the health and safety policy. 
 
i. Data Breach Policy to be adopted 
 
Proposed, seconded and RESOLVED to adopt the Dara Breach Policy. 
 
j. Records retention Policy to be adopted 
 
Proposed, seconded and RESOLVED to adopt the record retention policy. 
 
k. IT policy to be adopted 
 
Proposed, seconded and RESOLVED to adopt the IT policy. 
 
l. Privacy Policy/Notice to be adopted 
 
Proposed, seconded and RESOLVED to adopt the privacy notice. 
 
m. Subject access request procedure to be adopted 
 
Proposed, seconded and RESOLVED to adopt the subject access request procedure.
 
n. GDPR Security compliance checklist to be completed by each councillor 
 
All Councillors present completed the GDPR checklist.