November 2025 Minutes
Coningsby Town Council Meeting
November 27th, 2025, at 7:30pm in Coningsby Community Hall
In attendance: With Councillor Matthew Mason as Chair, Cllrs: Mary Walker, Paddy Donnellan, Amanda Bowen, Ray Evison, Tabbi Bannister, Derek Mulholland and Ruth Sharples.
Clerk – Sarah-Louise Kulwicki
Public forum – 7 members of public in attendance.
One member of public made the Council aware of some overgrown hedges which are encroaching on the highway and paths in places on Tumby Road. The clerk was asked to report these on FixMyStreet.
25/26- 93. Welcome from Chairman
The Chairman welcomed all present.
25/26- 94. To receive and accept apologies where valid reasons for absence have been given to the Town Clerk prior to the meeting.
Apologies received from Cllr Olive, Waites and Moorhouse. County Cllr Matthews and District Cllr Foster also sent his apologies.
Proposed, seconded and RESOLVED to accept these apologies.
25/26- 95. To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation.
None.
25/26- 96. Reports from County Councillor & District Councillors if in attendance.
None.
25/26- 97. Notes previously circulated from October 23rd, 2025, meeting – to resolve as correct record
Proposed, seconded and RESOLVED to accept the notes as minutes and the Chairman to sign.
25/26- 98. Notes previously circulated from 19th November 2025, extraordinary meeting – to resolve as correct record
Proposed, seconded and RESOLVED to accept the notes as minutes and the Chairman to sign.
25/26- 99. Notes previously circulated from 20th, November 2025, HR and Finance meeting – to resolve as correct record
Proposed, seconded and RESOLVED to accept the notes as minutes and the Chairman to sign.
25/26- 100. Budget Proposals required – to approve precept request for 2026/2027 and budget
Proposed, seconded and RESOLVED to accept the current budget and apply for a precept of £182,155.19 which is an increase of 21.3%.
25/26- 101. Youth Group – update from Cllr Bowen
Cllr Bowen reported that youth club has started back up again and Magna Vite are attending once a month to do some sports activities with children. She also told the Council that the next group of children are signed up to do the DofE. Cllr Mason thanked her for all her hard work.
25/26- 102. To consider request from Lincs Police - for extended lighting on the Allan Barker to decrease anti-social behaviour
Proposed, seconded and RESOLVED to put the floodlights on, on Friday, Saturday and Sunday from 5pm to 9pm for a trial period of 3 months.
Cllr Walker voted against this proposal.
25/26- 103. To consider fee reduction request for Skate Jam
Proposed, seconded and RESOLVED to leave the fees as they are, no reduction to be made.
25/26- 104. Finances - To consider and approve payments as listed record payments, November 2025 – list with Councillors and October 2025 bank reconciliation x 5 accounts
Proposed, seconded and RESOLVED to approve the accounts for November and bank reconciliation for October.
25/26- 105. Planning applications and decisions
a) Ref: 03370/25/FUL - Planning Permission - Extension to existing dwelling to provide
additional living accommodation. Farm Cottage Reedham Lane Coningsby Lincolnshire LN4 4RX. Full planning permission has been given.
25/26- 106. Clerk’s report
1. Lease for hall car park, custodian Trustee docs now signed with solicitor, awaiting update. The clerk was asked to get a copy of the documents sent to NB Law.
25/26- 107. To review the following policies, statements and procedures:
a. Accessibility statement to be reviewed
Proposed, seconded and RESOLVED to approve the accessibility statement.
b. Code of Conduct and to confirm Civility and respect for new Councillors
Proposed, seconded and RESOLVED to approve the code of conduct and Councillors signed the Civility and respect pledge.
c. Investment Policy to be adopted
Proposed, seconded and RESOLVED to adopt the investment policy.
d. Publication Scheme to be adopted
Proposed, seconded and RESOLVED to adopt the publication scheme.
e. Disciplinary policy to be reviewed
Proposed, seconded and RESOLVED.
f. Grievance Policy to be reviewed
Proposed, seconded and RESOLVED.
g. Complaints procedure to be updated
Proposed, seconded and RESOLVED.
h. Health and Safety policy to be adopted
Proposed, seconded and RESOLVED to adopt the health and safety policy.
i. Data Breach Policy to be adopted
Proposed, seconded and RESOLVED to adopt the Dara Breach Policy.
j. Records retention Policy to be adopted
Proposed, seconded and RESOLVED to adopt the record retention policy.
k. IT policy to be adopted
Proposed, seconded and RESOLVED to adopt the IT policy.
l. Privacy Policy/Notice to be adopted
Proposed, seconded and RESOLVED to adopt the privacy notice.
m. Subject access request procedure to be adopted
Proposed, seconded and RESOLVED to adopt the subject access request procedure.
n. GDPR Security compliance checklist to be completed by each councillor
All Councillors present completed the GDPR checklist.