September 2025 Minutes
Coningsby Town Council Meeting
September 25th, 2025, at 7:30pm in Coningsby Community Hall
In attendance: With Councillor Matthew Mason as Chair, Cllrs: Kevin Moorhouse, Mary Walker, Paddy Donnellan, Glynn Olive, Amanda Bowen, Ray Evison and Ruth Sharples. County Councillor Sean Matthews and District Councillor James Knowles.
Clerk – Sarah-Louise Kulwicki
Public forum – 6 members of public in attendance, no comments.
One member of public glad to see Cllr Matthews at the councils meeting, he raised his concerns in regard to the financial mismanagement of the spending on Coningsby footpath 224 and told all that he has made countless attempts to contact the county council, but it has been impossible to get a response.
Cllr Olive told all that the community hall needs a new alarm system installing, they have managed to obtain half of the funding for this but still need additional support. He gave a brief talk on what the community hall will be updating in the future and why it is important to the local community.
25/26- 56. Welcome from Chairman
The Chairman welcomed all present and thanked them for coming.
25/26- 57. To receive and accept apologies where valid reasons for absence have been given to the Town Clerk prior to the meeting.
Apologies received from Cllr(s) Chris Waites, Tabby Bannister and District Cllr Martin Foster.
25/26- 58. To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation.
Cllr Moorhouse declared an interest on item 25/26 -73.2.
Cllr Olive declared an interest on item 25/26-75.5.
Cllr Evison declared an interest on item 25/26-71.
25/26- 59. Notes previously circulated from July 24th, 2025, meeting – to resolve as correct record
Proposed, seconded and RESOLVED to approve the notes from 24th July as minutes and signed by the Chairman.
25/26- 60. Notes from allotments working group from the July 31st, 2025 - to resolve as correct record
Proposed, seconded and RESOLVED to approve the notes from 31st July as a correct record and signed by the Chairman.
25/26- 61. Reports from County Councillor & District Councillors if in attendance.
District Cllr James Knowles told the council that he has been reporting issues on fix my street which have been actioned quickly.
Cllr Walker asked Cllr Knowles if a meeting had been arranged across the departments with the residents of Orchard Way to discuss the issues with parking as reported at previous meetings. Cllr Knowles was unable to provide any information as he knew nothing about this issue.
County Cllr Matthews told the council he will attend with highways and see if any suggestions can be made for this area, but this is very unlikely as it has been looked at numerous times before.
Cllr Matthews told the council that he cannot attend the next council meeting as he needs to attend a meeting elsewhere. He also made the council aware that when dozens of emails and phone calls are received from anyone they are put on a vexatious list. He told the council that with LCC help the owner of the hedge adjacent to Dogdyke cemetery has been established. He also told the councilors that the parking on Leagate Road and Dogdyke Road for plane spotters if rife at the moment he has asked for more presence from enforcement officers and will engage with the RAF as well.
Cllr Matthews touched on local government reorganization and the fact that a layer of democracy will be missing, instead of having 5 Councilor’s for this area there will be 1. The elections are scheduled for 2027.
Cllr Walker asked if he could use his position within highways to look at road traffic improvements for Leagate Road particularly the junction leading to A153. She told him that there is to be a housing estate developed on Cross Keys Lane which will cause further congestion on this road for people trying to enter the village. Cllr Matthews informed her that a roundabout will be installed on this Road. Cllr Walker also asked if a central reservation could be considered for those accessing this new development from Leagate Road to Cross Keys Lane.
25/26- 62. Youth Group – update from Cllr Bowen
Cllr Bowen reported that she has had 27 children from DIVSS youth club sing up to participate in the DofE Bronze award for 2025-2026.
25/26- 63. Finances - To consider and approve payments as listed record payments, August and September 2025 – list with Councillors. July and Augst 2025 bank reconciliation x 5 accounts
Proposed, seconded and RESOLVED to approve the payments for August and the bank reconciliations for July.
| Date | Description | Supplier / customer | Net | VAT | Total |
| 04/07/2025 | SK & AL | Nest pensions | -474.50 | 0.00 | -474.50 |
| 28/07/2025 | Defib pads | LIVES | -104.95 | -20.99 | -125.94 |
| 11/07/2025 | Vacuum | Smith construction LTD | -240.85 | -48.17 | -289.02 |
| 17/07/2025 | NEED MORE INFO | Royal British Legion | -25.00 | 0.00 | -25.00 |
| 04/08/2025 | sk & al | Nest pensions | -474.50 | 0.00 | -474.50 |
| 01/08/2025 | Ellgia Limited | -169.36 | -33.87 | -203.23 | |
| 26/08/2025 | Hall hire | Coningsby Community Hall | -24.00 | 0.00 | -24.00 |
| 26/08/2025 | Mole control | Milday Properties Ltd | -350.00 | -70.00 | -420.00 |
| 26/08/2025 | Grass cutting | Ian Moore contracting | -1,465.83 | -293.17 | -1,759.00 |
| 26/08/2025 | Parts | Goodwins | -43.11 | -8.62 | -51.73 |
| 26/08/2025 | Grass cutting | John Ward | -363.00 | 0.00 | -363.00 |
| 12/08/2025 | Salaries for all | x5 employees | -4,183.77 | 0.00 | -4,183.77 |
| 26/08/2025 | speed watch installation | Lincolnshire County Council | -400.00 | 0.00 | -400.00 |
| 26/08/2025 | Concrete base AB container | Ian Moore contracting | -4,675.00 | -935.00 | -5,610.00 |
| 14/08/2025 | Water rates | Everflow | -52.68 | 0.00 | -52.68 |
| 12/08/2025 | Cable tape | Ebay | -24.75 | 0.00 | -24.75 |
| 12/08/2025 | Bearings | Ebay | -10.90 | 0.00 | -10.90 |
| 26/08/2025 | Amazon stationary | Sarah- Louise Kulwicki | -20.38 | 0.00 | -20.38 |
| -13,102.58 | -1,409.82 | -14,512.40 |
Proposed, seconded and RESOLVED to approve the payments for September and the bank reconciliations for August.
| Date | Description | Supplier / customer | Net | VAT | Total |
| 19/08/2025 | Premium hosting | CLOUD NEXT | -21.85 | -4.37 | -26.22 |
| 19/08/2025 | Mobile phone | EE | -31.00 | -6.20 | -37.20 |
| 18/08/2025 | 16 of 60 | Smith construction LTD | -240.85 | -48.17 | -289.02 |
| 09/09/2025 | M5 | HM Revenue and customs | -1,567.37 | 0.00 | -1,567.37 |
| 04/09/2025 | MUGA lights install | J Parker electrical | -540.00 | -108.00 | -648.00 |
| 25/09/2025 | Speed sign install | J Parker electrical | -294.00 | -58.80 | -352.80 |
| 01/09/2025 | X 3 areas | Ellgia Limited | -211.44 | -42.29 | -253.73 |
| 25/09/2025 | signs | Sprint Signs | -948.44 | -189.69 | -1,138.13 |
| 01/09/2025 | Hallmaster subs | Hallmaster | -220.83 | -44.17 | -265.00 |
| 25/09/2025 | Mole Control | Milday Properties Ltd | -350.00 | -70.00 | -420.00 |
| 19/09/2025 | War memorial - electric | npower business solutions | -40.10 | -2.00 | -42.10 |
| 19/09/2025 | AB - Lights | npower business solutions | -50.24 | -2.51 | -52.75 |
| 19/09/2025 | Lighting AB | npower business solutions | -79.35 | -3.97 | -83.32 |
| 19/09/2025 | War memorial | npower business solutions | -26.30 | -1.32 | -27.62 |
| 10/09/2025 | Christmas lights supply | npower business solutions | -7.43 | -0.37 | -7.80 |
| 06/09/2025 | Moblie phone | EE | -31.00 | -6.20 | -37.20 |
| 09/09/2025 | Diary/calander | Amazon | -39.93 | -7.99 | -47.92 |
| 29/08/2025 | Bank fees | Lloyds Bank | -4.25 | 0.00 | -4.25 |
| 25/09/2025 | Grass cutting | Ian Moore contracting | -1,466.83 | -293.37 | -1,760.20 |
| 01/09/2025 | Phone and broadband | BT | -202.47 | -40.50 | -242.97 |
| 15/09/2025 | Alan Barker pav | sse swalec | -86.55 | -4.33 | -90.88 |
| 25/09/2025 | External audit | PKF Littlejohn LLP | -630.00 | -126.00 | -756.00 |
| 15/09/2025 | Water | Everflow | -55.62 | 0.00 | -55.62 |
| 15/09/2025 | Salaries | x5 employees | -3,670.43 | 0.00 | -3,670.43 |
| 15/09/2025 | M6 | HM Revenue and customs | -1,317.79 | 0.00 | -1,317.79 |
| 12/09/2025 | Community hall | Coningsby Community Hall | -24.00 | 0.00 | -24.00 |
| 25/09/2025 | Wasp nest removal AB | Milday Properties Ltd | -81.00 | -16.20 | -97.20 |
| -12,239.07 | -1,076.45 | -13,315.52 |
25/26- 64. To note completion of external audit and except for matters reported
1. Section 2, Box 7 is incorrect due to a transcription error and should read £180,529.
2. Section 2, Box 8 is incorrect due to a transcription error and should read £180,529.
3. Section 1, Assertion 5, has been incorrectly completed. Information received from the smaller authority highlights that risk management arrangements were not reviewed and approved by the authority during the year. As a result, this assertion should have been answered 'No'.
The council noted these amendments needed.
25/26- 65. To adopt and approve a risk register for the council – see copy circulated
Proposed, seconded and RESOLVED to approve risk register.
25/26- 66. To amend standing orders for authorising paper ballot
Proposed, seconded and RESOLVED to approve the standing orders with amendment.
25/26- 67. To adopt and approve co-option policy for the council
Proposed, seconded and RESOLVED to approve the co-option policy.
25/26- 68. To adopt and approve cemetery regulations for Dogdyke Road cemetery
Proposed, seconded and RESOLVED to approve the co-option policy.
25/26- 69. Planning applications and decisions
1. Enforcement Case: 035/00046/25/S - A condition was attached to the planning permission to approve details of surface water drainage within 1 month of the planning permission approval. Owners have been written to, to ask that the details are submitted within the next 28 days.
2. Ref: S/035/02114/23 - erection of 150 no. dwellings with means of access to be considered, granted 29th April 2021. LAND AT LEAGATE FARM CROSS KEYS LANE CONINGSBYLINCOLN LN4 4RT. Comments submitted.
25/26- 70. School Lane Play area – Feedback from informal meeting and to discuss fencing condition
Cllr Olive reported that the current fencing condition is ok but should be considered on the next budget for some maintenance. The clerk was asked to speak with the play area caretaker and ask him to attend to the play area still and ensure the surfacing is swept.
25/26- 71. Pingle Nature reserve – Cllr Evison
Cllr Evison wanted to make the council aware that there have been concerns raised to him about the condition of the trees.
Proposed, seconded and RESOLVED for the Town Council to write to the LIONS and inform them of the concerns raised and ask them what they should be maintaining on the land.
25/26- 72. Clerk’s report
1. Lease for hall car park, custodian Trustee docs, Land regs, name change with solicitors – no update at time of printing agenda.
2. Bench – outside Flaire, works have been issued.
3. Remembrance- Traffic management plan now required by LCC as part of the road closure documentation.
Proposed, seconded and RESOLVED for the clerk to obtain a traffic management plan via the chosen contractor and outsource the road closure arrangements.
4. Christmas arrangements – Lighting ceremony scheduled for 30th November 2025 at 6pm. Council members also discussed erection dates for all trees.
5. MUGA lights – installation complete for new lights. Issues with current position, clerk to speak with electrician.
6. MUGA Tokens for lights users and switch on times to be decided.
Proposed, seconded and RESOLVED for all tokens to be purchased in advance.
7. Container – no updates, council to consider putting rules/ guidance together for goods stored.
Proposed, seconded and RESOLVED for the clerk to make a list of rules for approval of the council.
8. Damaged headstone– Repairs has been issued, and damages have been paid for.
9. Thank you, letter, received from MOP for council’s support with poppy display.
25/26- 73. To resolve to move into closed session as required- Under the Public Bodies (admissions to meetings) Act 1960 and the Local Government Act 1972, ss 100 and 102
Proposed, seconded and RESOLVED to move into closed session.
Meeting closed at 8:42pm
1. School Lane play area
I. Insurance claim report – No update from the insurer at the time of the meeting.
II. Surfacing quotes to be decided
Proposed, seconded and RESOLVED to use contractor no2 for the works on the surfacing, providing that it is covered by the council’s insurance policy.
2. Alan Barker rabbit proof fencing quotes to be decided
Proposed, seconded and RESOLVED for clerk to write to all current quotes providers and ask for photos of pervious works completed.
3. Line marking – basketball court prices to be discussed
Proposed, seconded and RESOLVED for contractor 1 to be used.
4. Cemetery works – Quotes received for maintenance
Proposed, seconded and RESOLVED for clerk to engage with the landowners and request permission for access to the cemetery to remove excess soil build up. Soil to be removed by local farmer for free, council to have hedge cut back providing permission is granted for access.
5. Request for funding – 1 received
Proposed, seconded and RESOLVED for funding request to be approved.
Meeting closed at 9:11pm