28th May 2026 - Minutes
Coningsby Town Council Meeting
May 28th, 2026, at 7:30pm in Coningsby Community Hall
In attendance: With Councillor Kevin Moorhouse as Chair, Cllrs: Chris Waites, Mary Walker, Paddy Donnellan, Amanda Bowen, Tabbi Bannister, Derek Mulholland and Glyn Olive.
Clerk – Sarah-Louise Kulwicki.
Clerk read a report from Cllr Mason, thanking all for their understanding and support.
Meeting opened at 7:31pm
26/27- 13. Election of chairman
Cllr Walker Proposed Cllr Moorhouse, seconded by Cllr Waites and RESOLVED.
Cllr Moorhouse signed his declaration of acceptance of office.
26/27- 14. Election of Vice-Chairman
Cllr Olive Proposed Cllr Evison, seconded by Cllr Bannister and RESOLVED.
Cllr Evison to sign his declaration of acceptance of office as soon as available should he accept his role.
26/27- 15. To resolve to suspend standing orders to allow for members of public to speak
Proposed, seconded and RESOLVED to suspend standing orders.
Public forum Fifteen minutes are allocated if needed; for members of the public to ask questions or make short statements to Council
Public forum – 4 members of public in attendance.
A member of public who attended the last council meeting objected to the 18.9% council tax increase. He told the council he was dissatisfied with the information and minutes given to him by the clerk. He told the council he had 5 email responses which did not answer his enquiries and he has now stopped paying his council tax.
He told the council that looking at the council’s budget for 2026-2027 the council should pay the present debt not the parishioners. He told the council he will be making an official complaint to the Local ombudsman service.
No further comments from public.
26/27- 16. To resolve to reinstate standing orders for normal meeting procedure
Proposed, seconded and RESOLVED to reinstate standing orders.
26/27- 17. To receive and accept apologies where valid reasons for absence have been given to the Town Clerk prior to the meeting.
Apologies received from Cllr Evison, Cllr Sharples, County Cllr Sean Matthews, District Cllr Martin Foster and District Cllr James Knowles.
Proposed, seconded and RESOLVED to accept these apologies.
26/27- 18. To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation.
Cllr Donnellan declared an interest on item 26/27-31-3 as he is a member of the RBL.
26/27- 19. Reports from County Councillor & District Councillors if in attendance.
None.
26/27- 20. Notes previously circulated from April 23rd, 2026, meeting – to resolve as correct record
Proposed, seconded and RESOLVED to approve the minutes and for the chairman to sign.
26/27- 21. Youth Group – update from Cllr Bowen.
Cllr Bowen reported that she has done the DofE expedition with 20 Bronze students and 10 Silver of the bank holiday weekend, she reported that it went very well even on very little sleep.
26/27- 22. To approve the councils Insurance for the next 3-year period (documents provided)
Proposed, seconded and RESOLVED to approve the insurance for the next 3-year period with current provider. (James Hallam)
26/27- 23. Finances - To consider and approve payments as listed record
payments, May 2026 – list with Councillors and April 2026 bank reconciliation x 5 a/c.
Proposed, seconded and RESOLVED to approve the payments for May.
Proposed, seconded and RESOLVED to approve the bank reconciliations with bank balances for April.
26/27- 24. Annual audit papers with Councillors –
1. The Annual Internal Audit Report is received and noted.
Proposed, seconded and RESOLVED to accept as a true record the internal audit report.
2. The Annual Governance Statement (Section 1) is considered, completed and approved.
Proposed, seconded and RESOLVED to approve the annual governance statement.
3. The Accounting Statements (Section 2) are considered approved.
Proposed, seconded and RESOLVED to approve the accounting statements.
4. The Clerk/ RFO sets the commencement date for the exercise of public rights – (3rd June – 14th July)
Proposed, seconded and RESOLVED to approve the dates for the exercise of public rights which are 3rd June to the 14th July.
26/27- 25. To appoint members of:
1. HR and finance committee – (5 councillors)
Proposed, seconded and RESOLVED to appoint Cllr(s) Bannister, Walker, Donnellan, Bowen and Olive.
2. Burial board and amenities working group
Proposed, seconded and RESOLVED to appoint Cllr(s) Waites, Donnellan, Walker, Mason and Sharples.
3. Sports development, pavilion and football club working group
Proposed, seconded and RESOLVED to appoint Cllr(s) Moorhouse, Mulholland, Bowen, Mason and Evison.
26/27- 26. Planning applications and decisions
1. 00277/26/ADV - The Little Acorns Day Nursery 22 School Lane Coningsby. Consent to display - 1no. non illuminated free standing sign and 2no. non illuminated fascia signs (works already completed). – Approved
2. 00672/26/FUL - Public Conveniences Castle Lane Coningsby Lincolnshire
Planning Permission - Erection of public toilets, provision of hard standing, fencing, associated drainage improvements and electric kiosk. Existing toilet facility to be demolished. – No objections.
26/27- 27. To adopt the council’s wreath removal policy
Proposed, seconded and RESOLVED to move to next meeting after discussion at the burial board meeting for their recommendations.
26/27- 28. To approve the councils grants and donation policy
Proposed, seconded and RESOLVED to approve the grants and donations policy.
26/27- 29. To approve the terms and conditions for the storage container sited (22.05.2026)
Proposed, seconded and RESOLVED to approve the storage container agreement and request for the football club to sign.
26/27- 30. To approve the councils TR1 documents for the transfer of:
a) Title no: LL293323 – Land on the southwest side of Old Boston Road, Coningsby
Proposed, seconded and RESOLVED to approve and sign TR1 for land southwest of Old Boston Road.
b) Title no: LL50054 – Land lying to the south of Allen Road, Coningsby
Proposed, seconded and RESOLVED to approve and sign TR1 for land south of Allen Road.
26/27- 31. Clerk’s report
1. Lease for hall car park, custodian Trustee docs now signed with solicitor, awaiting update on first registration of land.
2. Line marking (tennis court) schedule to start week commencing 1st June, notices have been displayed
3. To decide if the council wishes to purchase and display a wreath on Butts bridge – see request received
Proposed, seconded to go ahead with this.
Proposed, seconded and RESOLVED to not go ahead with this. (chairman used his casting vote)
Cllr Bowen and Donnellan abstained from voting.
4. To confirm the date of the allotments working group (burial board and amenities group) – This meeting is scheduled for 22nd June 2026 at 7pm.
5. Requests for signage on new fencing to clarify usage
Proposed, seconded and RESOLVED to lock this fenced area and only registered key holders to have access.
S- Kulwicki – Clerk 0025.06.2026